Has work been sluggish recently? Have people been falling behind on deadlines or have there been scheduling conflicts with meetings that have resulted in people not being able to make it on time or being able to attend at all? Here are some ways in which you could easily increase efficiency levels and have your office function smoothly.
Implement a system
You could start by implementing an RTO management software system in your offices.
Not only will an RTO management software system help streamline your work process, it will also help speed up communications within your office among other things. You will likely need to hire a consultancy firm to take care of the installation process and to make sure that you implement the right system for your office based on the kind of work you do and the requirements that your work environment needs. A system like this will create a common cloud through which all office work can be conducted. This means that sharing information, documents, meeting minutes and memos becomes much easier and faster. Scheduling meetings, setting deadlines and co-ordinating and tracking progress on various projects is also easier, which will assist increase productivity levels.
Train your staff
If you are implementing a management software system then you will need to train your staff how to use it. Organize a series of workshops to help familiarize them with the system in order to ensure that the system works smoothly and is properly utilized by all your staff. Even if you are not implementing a software system, it is still advisable to hold regular staff training sessions to help build leadership skills and conduct team building activities. Such workshops and training programmes will help build camaraderie and inspire people to work hard, collaborate and give their best to the task at hand.
Face to face
Sometimes, one of the biggest reasons for a lack of productivity or limited efficiency is that there is little face to face interaction between employers and their employees or even between employees themselves. Set up a series of teams within departments and elect team leaders. Hold weekly team meetings where each staff member gets to meet face to face with and engage with their team leaders. In addition to this perhaps limit the number of skype meetings that are held and insist on meeting face to face more often.
Also consider organizing some events to help build team spirit and to ensure that all employees are happy. An office movie night or even have cookies or cupcakes delivered to all employees when the holidays come around. Organize an office picnic or even an Easter egg hunt. Think outside the box. Employees who are happy will work harder and give their absolute best.